Beavercreek, OH - Contract - Posted August 15, 2024
The Administrative Professional role is primarily responsible for supporting the administrative functions within an AFRL Directorate or Division as part of a project team. The role requires previous government work experience, extensive knowledge of the Defense Travel System (DTS), workflow management.
• Supports management operations by tracking Integrated Product Team (IPT) manning, preparing organizational charts, and performing data entry into systems like the Automated Time Attendance and Production System (ATAAPS). • Manages and processes both classified and unclassified mail, prepares government correspondence, and operates office equipment. • Assists with the use of United States Air Force standard desktop-based systems to produce various reports and documents, facilitating the use of automated forms, and supporting the creation and publication of program documentation and presentations. • Performs the duties of Record Custodian (RC), which includes maintaining master files and file plans, and assisting in the establishment and maintenance of Operating Instructions (OIs). • Orders office supplies, supports Video Teleconferencing (VTC) operations, and handles tasker workflows within the customer Directorate or Division, ensuring timely completion and proper archiving of documentation. • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. • Composes, types, formats, and distributes professional correspondence and memoranda, E-mails and faxes, and project reports and documents using individual initiative and as assigned. • Tracks the receipt and processing of project data; reviews key data after receipt for completeness and consistency; enters data into information management or data collection system; ensures accuracy of all data entered. • Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. • Coordinates travel arrangements; completes expense reports and processes travel documents; ensures that correct account codes are used and required signatures obtained. • Coordinates appropriate financial management and invoicing for projects. • Coordinates internal and external project meetings, including but not limited to preparing and distributing agendas and other meeting materials, preparing slides and/or transparencies for meeting presentations, reserving and preparing facilities, and recording and transcribing meeting minutes. • Performs general clerical duties, including but not limited to filing, photocopying, faxing, and mailing. • Complies with established security regulations and is capable of assisting in the creation and maintenance of self-inspection checklists, tracking deficiencies, and supporting the overall administrative functions necessary for the effective operation of the Directorate or Division. • Performs other related duties as assigned by management.
• Excellent verbal and written communication skills. • Proficient in Microsoft Office, Defense Travel System (DTS), and workflow management. • Commitment to excellence and high standards. • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. • Strong interpersonal skills. • Ability to understand and follow written and verbal instructions • Ability to deal effectively with a diversity of individuals at all organizational levels. • Good judgment with the ability to make timely and sound decisions • Creative, flexible, and innovative team player • Ability to work independently and as a member of various teams and committees. • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. • Acute attention to detail. • Demonstrated ability to plan and organize projects.
• Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
A minimum Secret clearance. May require a Top Secret – SCI clearance
COMPETENCIES:
• Problem-Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. • Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. • Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. • Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. • Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: • Occasionally required to stand • Occasionally required to walk • Continually required to sit • Continually required to utilize hand and finger dexterity • Occasionally required to climb, balance, bend, stoop, kneel or crawl • Continually required to talk or hear • Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard • Occasionally required to lift/push/carry items less than 25 pounds
9/30/2024
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